FCLA-NOTIS Chronology

FY 1983/1984

Legislature appropriates $3.4 million for:

• Establishment of a center
• Hiring nine staff members
• Buying hardware
• Building databases

Caveats:

• Use same software for all nine universities (whether shared or not was fiscal decision)
• Use existing data centers and telecommunications network

FY 1984/85

• FCLA funded
• FCLA Advisory Board appointed
• UF library donates staff and space
• Data roundup begins: 10 years of cataloging and recon records
• Search for permanent space begins
• Contract negotiations with Northeast Regional Data Center (NERDC) begin
• New positions approved and job searches begin
• Site visits for equipment needs and site preparation begin
• Orders are generated for $2 million+ in equipment and furniture
• Technical Services Committee established
• First FCLA staff member hired (User Services Librarian)
• Three UF library programmers transfer to FCLA (one to be Assistant Director for Computing Services)
• Data loading based on UF specs begins
• Site visits for individual data load specs begin
• FCLA Director and Assistant Director for Library Services positions filled
• Staff moves to permanent space

Decision is made to use the NOTIS system already installed at UF.  The UF/Northwestern license has no restrictions on how many institutions can be supported as long as they are all using the single copy installed on one server.  No additional license fees had to be paid to Northwestern.  FY ends with FCLA in new quarters; with eight of nine positions filled; at least one terminal per university installed; and test databases loaded.

FY 1985/86

• Plan developed and approved for expending approx. $1 million for authority control services, bibliographic recon, and MARC holdings creation
• Public Services Committee established
• Monthly composite OCLC subscription tape begun for ongoing data loads
• RFP for authority conversion distributed
• Bids for authority conversion let to BNA
• SOLINET MARC holdings workshop
• 3.5 million bib records shipped to BNA
• Databases for UCF, FAU, FAMU, FSU, UWF, USF, UNF and FIU loaded
• SOLINET training in LAMBDA system conducted
• NOTIS 4.0 installed
• OPAC component name chosen: LUIS

FY ends with all databases loaded with all available OCLC backlog data (3.3 million records); equipment installed (700+ terminals); and use level averaging 1.1 million CICS transactions/month with a peak in April of 1.7 million.

FY 1986/87

• Circulation system implemented at UF
• First joint meeting of Technical & Public Services Committees; 1986/87 Workplan developed
• LUIS Inauguration statewide: grand openings, ribbon-cuttings, contests, and honored guests
• All bibliographic files overlaid with BNA-processed data (i.e., changed records)
• CICS 1.7 installed enabling all SUS terminals (i.e., non-library; approx. 10,000) access to LUIS without being in NERDC's tables
• 2.3 million authority records loaded into nine databases
• LCSH loaded into reference database
• Dial-access operids for LUIS access made available to community college, school district, public, private-academic, and special libraries (no charge for computer time)
• Merged two UF processing units into one
• Implementation of PC-based OCLC/NOTIS Interface system (ONI) for uploading OCLC bib and authority records
• Continued loading of various recon, major microfilm, and more BNA-processed data
• One-third of the UF locations were changed to "sci" for the opening of the new Central Science Library; materials from five separate buildings merged into one
• NOTIS 4.3 went into production
• LUIS public catalog terminals now automatically log-on and lock into institution's database

FY 1987/88

• NOTIS 4.4 installed July 4 weekend; system was down 7/3 - 7/4; LUIS and CIRC resumed 7/5, full operations 7/6
• Circulation implemented at USF, UNF, FSU-Law, UF-Health Center; USF-Medical
• NOFA implemented at FIU (partially) and USF
• Online "tickler" file implemented
• LTEM file setup for FCLA and library staff electronic mail (FCLA used LTEM PU to communicate timely information to all SUS library staff in the time before ubiquitous email and listservs)
• Serials check-in use begun in several libraries
• FIU location codes and names changed to reflect campus name changes (involved table and data changes)
• New and changed author, title and standard number entries merged into indexes nightly
• Substantial changes to LC call number indexing result in 293,000 fewer entries in the "other" index
• Reference Database Sub-Committee appointed to study and recommend strategies for access to other databases
• The Post Secondary Education Planning Commission is charged by the Legislature to study FCLA's mission, governance, and scope
• Single processing unit split into two separate units for UF Health (HC and JX) and USF (SF and SA)
• Loaded non-duplicate GPO data for FAMU, FAU, FIU, USF; specs in process for UF and UWF
• First Global Change run: 38,092 records changed in 10 databases for 46 obsolete subject headings
• Institution name appears on each LUIS screen software
• Numerous software changes and fixes to NOFA and data integrity fixes to fund, order, invoice records
• ONI enhanced to handle M300 save screen data and USMARC data from approval plan vendors uploaded via diskettes
• Prototype of union author and title indexes operational in test with implementation scheduled for Summer 1988
• SOLINET LAMBDA display data loaded into VHLD records
• Functional specs for creating, loading, storing, and maintaining MFHL data developed
• 1000+ terminals installed

FY 1988/89

• Union author and title index operational to provide a rudimentary union catalog
• Circulation module implemented at FAMU, FAU, FIU, SFCC
• MFHL extract program developed
• NOFA fund data validation
• Subfield h bracket resolution
• MFHL Phase I programs completed
• Install NOTIS 4.5
• Implement circulation at FSU and UCF
• Implement course reserve online
• Acquisitions implemented at FAMU, FAU and FSU

For all intents and purpose, the original FCLA 5-Year Plan is is complete: the SUS libraries are implemented on NOTIS.

FY 1989/90

• Conversion of VHLD records to new MHLD format (356,000 records)
• Name Authority Update service which matched incoming authority records to bib records and produced reports
• Continued loading of Major Microform tapes
• Installation of NOTIS version 4.5.1
• LUIS access to call number and standard number (e.g., LCCN, ISBN) indexes
• Load UNF's database of selected Florida Times Union article citations
• MHLD online derive/overlay function
• Merged Headings Index (MHI) software installed in techmode -- new indexes generated (for display of cross -references and online updating of indexes)
• NOTIS 4.6 installed
• MHI-LUIS developed, tested, and implemented
• Union index recreated in MHI format
• Record extraction software enhanced for full MFHL output
• Batch update of MHI indexes for tapeloaded and ONI interfaced records
• Enhancement to enable renumbering of receipt, memo and note statements in order records
• Enhancement to online HAS command in circulation

The major accomplishments of the year were MFHL conversion and MHI implementation, both projects required considerable personnel resources for programming and user support.

FY 1990/91

• Automatically renumber R, M and N statements
• Enhance HAS command
• External Billing transfer report
• Loaded MeSH test file
• Dynamic update of standard number indexes
• Creation of union standard number index
• Dynamic update of union standard number index
• Dynamic update of union author/title index
• ONI Conversion to handle new OCLC system "export"
• Generate Keyword Index project
• Search keyword project
• Convert techmode search to pseudo-conversational

The major accomplishment was the development of the keyword search engine.  FCLA never implemented the BRS version of KWB because of the high cost.  Originally quoted a price of $100,000, FCLA was caught short when, once the funding had been secured, the price was raised to $500,000.  Instead of spending the money on a 3^rd party option, FCLA programmers developed the functionality in-house.  The other major accomplishment was the conversion of all the other NOTIS  indexes to real-time updating thus freeing the batch update window from frequent index regens.

FY 1991/92

• KWB activities: LUIS keyword project (LUIS/keyword connection); Proximity subroutine development ; Boolean operation subroutines
• Databases: ERIC,  IAC EAI and Business backfile, CRL, Wilson ASTI and BAI loads
• Expenditures by class report
• CIRC backup via NOW!
• 5.0.2 LUIS Project
• Standard # index in OPAC
• Separate LUIS screens for citation dbs & OPACs (FCLA needed a method for users to switch catalogs before NOTIS developed MDAS so FCLA never implemented MDAS; this made loading citation databases an easy decision)
• Fix SuDoc call # index and search
• Added X (everything) and TJ (journal title) searches
• 5.0 index display modifications
• Incorporate 4.6 index into 5.0 LUIS
• Convert all databases to conform to 5.0

FY 1992/93

• ERIC and IAC reloads especially for 5.0
• Sea Turtles database
• Enhance menu system for institution customization
• 5.0 OPAC improvements including long GUIDE screen
• Display of A23 notes in brief/long view

Much of this year was spent on the preparatory work for projects that completed the next year.

FY 1993/94

• Convert CIRC macro assembler code to command
• Convert techmode to CICS command
• Develop online dynamic update for ONI (FCLA’s OCLC-NOTIS Interface)
• Load PsycInfo, PsychInfo Book Chaptesr, Books-in-Print, Current Contents and Compendex Plus databases
• Develop Search limiting by Processing Unit
• Develop “Hook-to-holdings” – ability for users to view holdings from the OPAC records while viewing journal article citation records
• Develop Proximity operators for keyword

FY 1994/95

• Modified NOTIS to store USERIDs in all records (for security)
• Implemented Keyword searching in tech mode
• Developed Boolean Search limits (date, format, lang) and multiple KWB truncation
• Created platform to support Florida Entomologist online, FCLA’s first open access online journal supported
• Load PsycInfo backfile;  Medline (1992 - to date);  Wilson's ILP and ART; and BIP databases
• Load LC Name Authority backfile

FY 1995/96

• Load Databases: UMI's ABI/Inform and Dissertation Abstracts;  Wilson 6-pack, ASTI & ART abstracts;
• Create a Table of Contents (TOC) index for Current Contents and IAC General Academic & Business
• Create new LUIS course reserve indexes: rc=,ri=,ra=,rt=
• Develop dynamic indexing for the Course reserve index
• LUIS display of unlinked items in course reserves
• Implement Location and Location Group limiting in keyword searches
• Complete pseudo-conversational code rewrite
• Develop the (output to) TAPE Command for multi-PU institutions
• Implement VITLS for 5.1.2
• Begin Acquisitions DB2 project
• Unit cost report out of the DB2 project
• Download/Print Phase 1 to email
• Develop Browse of keyword index (command is bk=)
• Complete Format Integration
• Develop a LUIS view with holding/status in techmode
• WebPortal (web 3270 emulator)
• Develop indexes for vendor/invoice/fund/order records

FY 1996/97

• Load IAC EAI and Business ASCII full-text
• Extend LUIS hours almost 24 hours a day
• OPAC load modifications to handle alternate cataloging sources for outsourcing (e.g. Blackwell and Yankee)
• Load Bowker Distributor/Publisher database
• WinONI (Windowsbased ONI with tcp/ip)

NOTE: over a three-year period, FCLA staff significantly modified the NOTIS code so that it can run with the most current IBM system to take full advantage of system resources. This required converting the CICS transactions to pseudo-conversational code and rewriting the software from Macro-level Assembler code to Command level. These changes were given back to Ameritech Library Systems to be incorporated into the base NOTIS package. This project was done at the same time many new features and functions were being added to the LUIS/NOTIS system.

FY 1998/99

• New WebLUIS released.
• Hold, renew, recall available from WebLUIS via email.
• PC-based cataloging client (CATALYST) released.
• PC-based inter-library loan client (SILLC) released.
• PC-based serials client released for beta testing.
• University system-wide circulation (e.g., resource sharing) available.
• Electronic Theses and Dissertations hosted for UF.
• Search for new LMS continuing.

FY 1999/2000

• Online renewal of checked-out materials available.
• Electronic materials ordering available.
• First PALMM collections: Florida Heritage Collection, Linking Florida's Natural Heritage and Reclaiming the Everglades released.
• Search for new LMS continuing.

Post 2000

All university libraries migrated to Aleph 500 after an extensive and highly inclusive procurement process.